Our Commitment to Privacy
The NRMP takes very seriously its responsibility to protect the
safety and security of its Web site and information collected through
the Web site. We recognize that users of the Web site and participants
in NRMP surveys may have questions about how and why this information
is collected. This Privacy Notice explains what kinds of information
we collect and how we use this information, and describes your and
our legal rights and responsibilities with respect to your personally
identifiable information, which we will call "personal information"
in the text below. This Privacy Notice is part of the terms and
conditions that govern your access and use of our Web site. If you
are unable or unwilling to agree to all the terms and conditions
below, please do not access or use our Web site or you will have
agreed to fully comply with all of our terms and conditions, including
this Privacy Notice, and consented to the collection and use of
your personal information as described below. We will refer to access,
use, transmission, and exchanges of information, availability or
utilization of features, functions or activities, simply as "use"
in the material below.
The NRMP recognizes it has a responsibility to treat with care
the personal information it collects about individuals and institutions
involved in medical education arising from use of our Web site and
to respect their privacy relative to personal information that may
be sensitive. To meet those obligations, the NRMP has developed
policies designed to prevent the disclosure, compromise, and unauthorized
use of personal information without the permission of the individual
involved, to limit the distribution of personal information to those
situations that require it in order to perform our obligations related
to your use of our Web site, and to permit distribution of non-personal
information, such as directory information, wherever a useful purpose
can be served.
What Information We Collect and How We Use It
As part of its Matching Program, the NRMP collects certain personal
information to provide you with the services requested and to engage
in research for specific, defined purposes. Such personal information
may include names, identification numbers, contact information,
institutional affiliation, and other biographical information. This
information is collected only through our password-protected Web
site, the Registration, Ranking, and ResultsSM
In addition to using it for our Matching Program, your information
also may be used by the NRMP for educational research or verification
purposes or under restricted conditions by third parties as explained
below in Data Sharing with Third Parties.
NRMP surveys are designed to collect data for educational and research
purposes, including reporting to NRMP constituents and providing
summary information to the U.S. Congress and other policymakers.
From time to time, the NRMP may contact you to participate in such
a survey. Whenever the NRMP conducts research using personally identifiable
data (human subjects research), that research is reviewed by an
external (to the NRMP) institutional review board whose responsibility
it is to protect your interests.
The NRMP reserves the right to use personal information in its
databases to confirm the identity of parties who may have made or
attempted to make unauthorized or inappropriate use of NRMP services
or assets or who may be a threat to public safety, including, but
not limited to, denial of service attacks, unauthorized use of NRMP
services, systems and/or networks, inappropriate email list activity,
unauthorized use or distribution of NRMP intellectual property,
or threats to the safety or privacy of the public. Contact information
will be used to provide notice to the offending individuals and
in such cases, personal information may be given to law enforcement
if warranted or required by law.
Credit Card Information
Once your credit card information has been passed to the credit
card processing company for verification, we retain only a limited
amount of the credit card information (e.g., several digits but
not all of your credit card number and your address when available).
Any credit card information we retain is kept within a secure, limited-access
database. It is not shared with anyone internal or external to the
NRMP, nor is it integrated with data from other NRMP databases.
Web Site Usage Information
Email addresses, aggregate information about which pages visitors
access, and information volunteered by Web site visitorssuch
as user survey responses and Web site registrationsare used
to improve the content of the NRMP Web site. Some portions of our
to improve your experience and to help us administer, operate, and
manage our Web site more efficiently. You can set your browser to
notify you when you receive a cookie, giving you a chance to decide
whether or not to accept it, but if you choose not to accept them,
your use of the Web site may be limited and you may be required
to re-enter certain information each time you wish to use our Web
Data Sharing with Third Parties
Information published by the NRMP that is related to its Matching
Program is accomplished using aggregate statistics. The NRMP may
share personal information with certifying boards, licensing bodies,
and other organizations involved in medical education for research,
eligibility determination, verification, and credentialing purposes.
Personal information also may be shared with medical education institutions
upon direction by you as part of the registration or application
process or for scholarship opportunities. The NRMP shares both non-personal
and personal information with these parties under certain limited
restrictions, including requirements to keep the personal information
confidential, destroy the personal information once it no longer
is needed for the intended purpose (except for applications to medical
education institutions), and to prevent unauthorized release of
personal information. The NRMP conducts such exchanges in a secure
manner designed to protect against access by unauthorized parties.
Rank order list information is never shared with third parties,
except under court order or in response to a subpoena issued by
a court of competent jurisdiction. Other than for the specific purposes
noted in this Privacy Notice or in any terms and conditions that
otherwise apply to you, we do not share personal information and
we never use or share any of your personal information for advertising
or marketing purposes.
Security of Collected Data
To prevent unauthorized access, maintain data accuracy, and facilitate
the correct use of personal information obtained through our Web
site, we have put in place appropriate physical, electronic, and
managerial procedures to safeguard and secure the personal information
we collect online. Access to personal information is restricted
to NRMP staff members who require the access for specific purposes,
such as providing services to you or performing research.
Messages you send to us through the Internet or otherwise electronically
may not be secure. We recommend that you do not send any confidential
information to us by email. If you choose to send confidential
information to us, you accept the risk that a third party may intercept
How to Access or Correct Your Information
Access to your personal information is available through your NRMP
login (AAMC ID). When you register for an NRMP match, you have an
opportunity to correct or update most information you have provided
using our Web site. In the alternative and in some cases to correct
or update certain types of information (e.g., date of birth, name),
you may contact the NRMP directly at the address below to report
To protect your privacy and security, we also will take reasonable
steps to verify your identity before granting access or making corrections
following such a request.
Protecting Your Personal Information Online
Although the NRMP and the Association of American Medical Colleges
(which hosts the NRMP servers) take measures designed to protect
your personal information in their systems, you also must be vigilant
in protecting access to your information online and assume responsibility
for protecting personal information. Treat your user names and passwords
with care. Do not share them or enter them into fraudulent sites.
Be aware that legitimate NRMP and AAMC sites include "nrmp.org"
and "aamc.org", respectively. Do not conduct NRMP or AAMC business
with any sites that do not contain one of those addresses.
To learn more about protecting your personal information online,
Practices for Computer Security and How
Not to Get Hooked by a 'Phishing' Scam from the Federal Trade
How to Contact Us About This Policy
If you have any questions, comments, requests, or concerns related
to this Privacy Notice, please contact the NRMP at firstname.lastname@example.org
National Resident Matching Program
2121 K Street, NW
Washington, DC 20037
Changes to This Privacy Notice
The NRMP has the right, at any time and from time to time, to make
changes to this Privacy Notice. If the changes are material, we
generally will provide at least 30 daysí notice. Any changes to
this Privacy Notice will be posted on this Web site and will be
effective when posted unless another date is referenced in the notice.
We recommend you check the Privacy Notice on a regular basis so
that you know the current terms and conditions that apply to you,
because if you use our Web site after any changes are effective,
you are agreeing to comply with and be bound by them.