Match Process FAQs: Institution / Program
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  • Will I be able to print a copy of my rank order list (ROL) before or after submission?
    • Yes, you can print a ROL at any step during the process by using the web browser button. You also can open a printer-friendly version of your ROL by using the View/Print ROL link that appears on the My Rank Order List page under the Options heading.

  • How will I know that NRMP received my certified rank order list (ROL)?
    • When you certify your ROL, the NRMP sends an email confirmation that includes the number of applicants on your list.

  • How does the NRMP know when my rank order list (ROL) is ready to be used in The Match?
    • When you have entered all of your ranks, click the “Certify” button and enter your password.  Your Program Status will read CERTIFIED to indicate that you have finished your rank order listIf changes are made to a certified ROL, it must be re-certified.

  • Can anyone else see my rank order list (ROL)?
    • Your rank order list is confidential.  Program rank order lists can be seen only by the program director and coordinator, the institutional official and administrator, and NRMP staff (unless you give your username and password to someone else, which is a violation of the Match agreement).

  • What happens if my program does not fill all positions?
    • Main Residency Match® program directors who learn at 12:00 p.m. eastern time on Monday of Match Week that they did not fill their positions can participate in the Match Week Supplemental Offer and Acceptance Program® (SOAP®) provided they notified the NRMP prior to Match Week of their desire to participate in SOAP.  Specialties Matching Service® program directors who learn at 12:00 p.m. eastern time on Match Day that they did not fill their positions can access the List of Unmatched Applicants that displays potential candidates.

       

  • Can program directors make quota changes, additions, and withdrawals in the R3® system?
    • Program changes can be made in the R3 system by the program director, but they must be approved by the institutional official.  Program quotas cannot be changed after the Quota Change Deadline except in cases of extreme emergency.

      Please also note that the ability of institutional officials and program directors to change program quotas for the Main Residency Match® does not relieve them of their responsibility to register and attempt to fill all positions through the Main Residency Match.  The NRMP will regularly monitor the compliance of Match-participating programs in registering and attempting to fill all of their positions through the Main Residency Match

  • How do I know if an applicant has a binding commitment to another NRMP Match-participating program?
    • The Registration, Ranking, and Results® (R3®) system includes an Applicant Match History that must be used by program directors and NRMP institutional officials to determine, prior to offering the applicant an interview, whether that applicant has a binding commitment to another NRMP Match-participating program or is prohibited from receiving an appointment due to a denied waiver or a confirmed violation.  The Applicant Match History also indicates whether the applicant has requested a waiver of the binding commitment and/or been involved in an NRMP violation investigation.

  • How are program tracks used in the R3® system?
    • Tracks within the R3® system are used by institutions to differentiate between different program options within the same program and specialty.  Tracks in the Main Residency Match® can be used to:

      • Designate preliminary (PGY-1 only), categorical, advanced (PGY-2 beginning the year after the Main Residency Match), and physician-reserved (PGY-2 beginning in the year of the Main Residency Match) positions
      • Distinguish between clinical and research options
      • Highlight a program that operates on separate campuses or in different geographic areas

      Tracks in the Specialties Matching Service® can be used to:

      • Distinguish between clinical and research options
      • Highlight a program that operates on separate campuses or in different geographic areas

      When using tracks, program directors should:

      • Create a separate rank order list (ROL) of applicants for each track (and not one ROL aggregating all candidates);
      • Place in each track the predetermined number of positions to be filled, being sure not to exceed the total number of positions in the program; and
      • Set up a reversion in the R3 system, if necessary, to guard against the program being unfilled.

      Each program track title should describe the type of training in a manner that distinguishes it from other tracks in the same institution and specialty.

  • Can program directors make quota changes, additions, and withdrawals in the R3® system?
    • Program changes can be made in the R3® system by the program director, but they must be approved by the institutional official.  Program quotas cannot be changed after the Quota Change Deadline except in cases of extreme emergency.  Please also note that the ability of institutional officials and program directors to change program quotas for the Main Residency Match® does not relieve them of their responsibility to register and attempt to fill all positions through the Main Residency Match.  The NRMP will regularly monitor the compliance of Match-participating programs in registering and attempting to fill all of their positions through the Main Residency Match.

  • What types of programs participate in the Main Residency Match®?
    • Categorical-C:  programs that begin in the PGY-1 year and provide the full training required for specialty board certification.

      Medicine-M:  categorical programs in primary care medicine and primary care pediatrics that begin in the PGY-1 year and provide the full training required for specialty board certification.

      Advanced-A:  programs that begin in the PGY-2 year after a year of prerequisite training.

      Preliminary-P:  or one-year programs that begin in the PGY-1 year and provide prerequisite training for advanced programs.

      Physician-R:  programs that are reserved for physicians who have had prior graduate medical education. Reserved programs offer PGY-2 positions that begin in the year of the Match and thus are not available to senior medical students.

      Some specialties may offer both categorical and advanced type positions. Examples are Dermatology, Anesthesiology, Neurology, Physical Medicine and Rehabilitation, and Diagnostic Radiology.

  • Can I ask applicants where else they are applying and how they plan to rank programs?
    • No. The Match Participation Agreement states that applicants are free at all times to keep confidential the names or identities of programs to which they have or may apply. A program director may not request the names, specialties, geographic location, or other identifying information about programs to which an applicant has or may apply. Programs that ask that information of applicants may be subject to a violation investigation.

       

  • What is the deadline for adding a new program or changing my program’s quota?
    • A program can change program quotas until the Quota Change Deadline at 11:59 p.m. eastern time.  After that date, quotas can only be changed in cases of extreme emergency (i.e. loss of funding, loss of accreditation, closing institution).  Remember that all quota changes must be approved by the institutional official.

  • Must institutional officials approve all quota changes, additions, and withdrawals in the Registration, Ranking, and Results® (R3) system?
    • Yes.  Program directors can enter changes in the R3 system, but they must be approved by the institutional official.

  • Is there a limit to the number of ranks I can submit?
    • No, there is no limit.

  • Can I make changes or additions to my rank order list (ROL) after I certify it? If so, how quickly is my list updated, and are previous versions of my ROL maintained in the R3® system?
    • Yes, your rank order list can be modified or re-ordered any number of times up until 9:00 p.m. eastern time on the Rank Order List Deadline.  Programs in the middle of a session at 9:00 p.m. will not be able to complete their session and will be forced off the server.  Do not to wait until the last minute to enter or certify a rank order list so as to avoid any problems at the deadline.

      If a certified ROL is changed by adding, moving, or deleting an applicant, it must be recertified to be used in a Match. Previous versions of rank order lists are NOT saved in the R3 system.  No changes can be made to a rank order list after the Rank Order List Deadline, nor will the NRMP add, delete, or in any way modify a rank order list.

  • How will I know if my program(s) filled?
    • Main Residency Match® program and institutional users may use their username and password to access the Registration, Ranking, and Results® (R3®) system on Monday of Match Week and obtain Match results.  Matched applicant reports are released a few days later.

      Specialties Matching Service® fellowship program and institutional users may use their username and password to access the R3 system at noon, Eastern Time on Match Day obtain Match results and related reports. Select “My Reports” and the Confidential Roster of Program’s Matched Applicants to view the applicant(s) matched to your program.

  • My fellowship program has unfilled positions. What do I do?
    • Programs participating in any of the NRMP’s Fellowship Matches are provided with a List of Unmatched Applicants on Match Day for their Match. Applicants on the List can be contacted about a position. Conversely, unfilled fellowship programs can post available positions on their website or through online forums. Programs should utilize the Applicant Match History in the NRMP’s Registration, Ranking, and Results (R3) system to determine applicant eligibility prior to offering an interview.