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What are possible exceptions to the All In Policy?

Rural Scholars Programs: Students commit to an enriched MS-4 year that focuses on rural health issues and tracks into primary care residency at the institution. Family Medicine Accelerated Programs: Students graduate medical school in three years and make an early commitment to Family Medicine at the institution. Innovative Programs: Students recruited into programs that address a compelling public…

What is the All In Policy?

The All In Policy applies to the Main Residency Match® and some Fellowship Matches participating in the Specialties Matching Service®. The All In Policy requires any program in these participating Matches to register and attempt to fill all of its positions through the Match or another national matching plan. A “program” is defined by its ACGME® number. The Policy does…

Would it be an NRMP violation if a program conducted hybrid interviews by offering applicants the option to have either an in-person or virtual interview? The Codes of Conduct for Programs state programs must minimize bias by conducting interviews in-person or virtually, but not both.

It is not a violation of NRMP policy to conduct hybrid interviews. However, the NRMP Codes of Conduct expect programs to engage in recruitment activities that promote transparency and wellness and minimize bias. Programs are encouraged to develop interview processes and policies ensuring that each applicant has an equal opportunity to communicate equitably with the…

Are programs required to obtain a signed (electronic or written) acknowledgement of institution and program policies and eligibility requirements from all applicants or only those who interview with the program?

Programs shall obtain signed (electronic or written) acknowledgement of receipt from all applicants they interview. Programs are not required to obtain the signature of applicants they did not interview; however, programs should ensure the information is made available via electronic (website) or written means. 

As a fellowship program director, one of my current residents has asked me for advice about other fellowship programs to which she should apply. Am I allowed to discuss programs in which she might be interested?

Yes. Restricting a program’s ability to ask applicants about the names, specialties, geographical locations, or other identifying information about programs to which applicants have or may apply is not intended to limit mentoring relationships. Residency and fellowship program directors are encouraged to help applicants and residents who seek guidance about their training plans.

My academic, professional, and/or personal information has changed since I interviewed with programs. What should I do?

NRMP policy requires applicants to provide complete, timely, and accurate information to programs. Accordingly, changes to personal, academic, or professional information that could affect eligibility for appointment or ability to obtain licensure must be conveyed to programs, even if you already have submitted your application and/or completed program forms or documents. Failure to provide complete, timely, and accurate…

When should programs provide institutional policies, program policies, and eligibility requirements to applicants?

Information pertaining to institutional policies, program policies, and eligibility requirements should be made available to all applicants when the Match and AAMC ERAS (or other) application service opens. This can be easily accomplished by posting the information to the program’s website. Policy information and eligibility requirements must be provided to all applicants who interview with a program prior to the Rank Order List Certification Deadline or offer made during SOAP.

Why are program directors and faculty not permitted to ask applicants anything about the programs to which they have or may apply or rank?

Limiting questions about other programs protects and respects an applicant’s right to privacy and minimizes undue or unwarranted pressure. In addition, programs are encouraged to submit rank order lists that are based on applicants’ credentials and goodness of fit for the program rather than the likelihood of the applicant ranking the program. Programs still can…

My program is conducting in-person interviews, so what is the acceptable timeframe to notify applicants of rescheduling an interview?

In Section 6.2 of the Match Participation Agreement for Programs, the NRMP has stipulated a “reasonable” timeframe when notifying applicants of any cancellations or rescheduling interviews, regardless of whether the program is conducting virtual or in-person interviews. The NRMP suggests that programs provide one-to-two weeks’ notice recognizing that applicants often book travel arrangements several weeks…

What happens if my program requires applicants to respond to an interview offer within 24 hours, but they have up to 48 hours to schedule an interview?

All applicants must be provided no less than 48 hours to accept or reject an interview invitation, see Section 6.2 of the Match Participation Agreement for Programs. Requiring applicants to respond within 24 hours violates Match policy and may result in a violations investigation. The goal of the policy, which aligns with the policy of…

Would it be an NRMP violation if a program conducted hybrid interviews by offering applicants the option to have either an in-person or virtual interview? The Codes of Conduct for Programs state programs must minimize bias by conducting interviews in-person or virtually, but not both.

It is not a violation of NRMP policy to conduct hybrid interviews. However, the NRMP Codes of Conduct expect programs to engage in recruitment activities that promote transparency and wellness and minimize bias. Programs are encouraged to develop interview processes and policies ensuring that each applicant has an equal opportunity to communicate equitably with the…

A non Match-participating program at my institution offered a position to an applicant who has a concurrent year match to another program. Is my institution liable?

Institutional officials must ensure that none of their programs, regardless of Match participation status, discusses, interviews for, or offers a position to an applicant who has matched to or accepted a concurrent year position in another program or who is ineligible because of a denied waiver or a confirmed violation. Failure to ensure compliance could subject…

Are programs required to obtain a signed (electronic or written) acknowledgement of institution and program policies and eligibility requirements from all applicants or only those who interview with the program?

Programs shall obtain signed (electronic or written) acknowledgement of receipt from all applicants they interview. Programs are not required to obtain the signature of applicants they did not interview; however, programs should ensure the information is made available via electronic (website) or written means. 

Can a program coordinator enter and certify the rank order list for a program?

A program coordinator can create, view, and edit rank order lists. A program coordinator cannot certify rank order lists and is prohibited by the NRMP from assuming that responsibility. Use of a program director’s username and password by the program coordinator to access the R3 system is a breach of the Match Participation Agreement and could…

I obtained a position in the Main Residency Match®, but I just learned that I will not graduate in time to begin training on July 1. What should I do?

The Match Participation Agreement states that applicants must meet ACGME® and institutional requirements prior to the start of training in order to be eligible for their matched positions.  If you learn you are ineligible to honor your binding commitment, you must immediately submit to the NRMP a request for a waiver of your match commitment .  You also…

I signed a contract outside the Specialties Matching Service®. What should I do?

If you already have registered with the NRMP, you MUST withdraw from the Match by the Rank Order List Certification Deadline.  You can withdraw by logging in to the Registration, Ranking, and Results® (R3®) system and selecting a Withdraw option.  Failure to withdraw by the Rank Order List Deadline is a violation of the Match Participation…

I’m applying to a specialty that offers the option of submitting preference signals to programs.  Can a program I interview with ask me about the programs I might have signaled?

No.  Programs are prohibited from asking applicants any information about the programs to which they have or may apply, and that includes whether the applicant submitted preferences signals. Program directors who ask for that information could be in violation of the Match Participation Agreement and the matter should be reported to the NRMP.

I’ve been offered a position outside the Main Residency Match. What should I do?

NRMP policy states that if any of an institution’s programs participate in the Main Residency Match, all of the institution’s programs must offer positions to U.S. MD and U.S. DO senior students through the Main Residency Match or another national matching plan. U.S. medical school graduates and students and graduates of international medical schools can…

Is my R3 system login for my program or just for me?

User accounts in the R3 system are assigned to individual users, not programs. Each user (PD and PC) must have their own user account and each must sign the Match Participation Agreement. Each user of the R3 system should have a unique username and password that should not be shared with other individuals. Use of…

My academic, professional, and/or personal information has changed since I interviewed with programs. What should I do?

NRMP policy requires applicants to provide complete, timely, and accurate information to programs. Accordingly, changes to personal, academic, or professional information that could affect eligibility for appointment or ability to obtain licensure must be conveyed to programs, even if you already have submitted your application and/or completed program forms or documents. Failure to provide complete, timely, and accurate…

What happens if I obtain a position and decide not to accept it? Can my program release me from my obligation to attend?

The Match Participation Agreement states that a match between an applicant and a program creates a binding commitment to accept a position if a match results and to start training in good faith (i.e., with the intent to complete the program) on the date specified in the appointment contract. For the Main Residency Match®, the same…

What is the process if I am investigated for an alleged violation of the Match Participation Agreement?

The NRMP solicits information from the applicant, program, and/or any other individuals with knowledge of the situation. A Preliminary Report documenting the nature of the allegation is prepared. If the results of the investigation indicate that a violation has not occurred, the case is closed. If the results of the investigation indicate a violation likely…

A non Match-participating program at my institution offered a position to an applicant who has a concurrent year match to another program. Is my institution liable?

Institutional officials must ensure that none of their programs, regardless of Match participation status, discusses, interviews for, or offers a position to an applicant who has matched to or accepted a concurrent year position in another program or who is ineligible because of a denied waiver or a confirmed violation. Failure to ensure compliance could subject…

As a U.S. senior, I’ve been offered a position outside the Main Residency Match®. What should I do?

NRMP policy states that if any of an institution’s programs participate in the Main Residency Match, all of the institution’s programs must offer positions to U.S. MD and U.S. DO senior students through the Main Residency Match or another national matching plan. Offering a position to a U.S. senior outside the Main Residency Match is a violation by for the program and should…

During my interview, the program director asked me about other programs to which I had applied and how I plan to rank them. Must I provide that information?

No. You may volunteer information about where you have applied and how you plan to rank programs, but programs are prohibited from asking you to disclose the information. Any program that asks an applicant to disclose information about preference signals or the names, specialties, geographic location, or other identifying information about programs to which an…

How can I learn about violation investigations conducted by the NRMP?

The NRMP maintains an Institution and Program Violations Report in the Registration, Ranking, and Results® (R3®) system that is available to applicants who register for any NRMP Match. The report displays information about graduate medical education programs and sponsoring institutions that have violated the Match Participation Agreement and displays term limits of any sanction(s) imposed.

What is the process if I am investigated for an alleged violation of the Match Participation Agreement?

The NRMP solicits information from the applicant, program, and/or any other individuals with knowledge of the situation. A Preliminary Report documenting the nature of the allegation is prepared. If the results of the investigation indicate that a violation has not occurred, the case is closed. If the results of the investigation indicate a violation likely…

A non Match-participating program at my institution offered a position to an applicant who has a concurrent year match to another program. Is my institution liable?

Institutional officials must ensure that none of their programs, regardless of Match participation status, discusses, interviews for, or offers a position to an applicant who has matched to or accepted a concurrent year position in another program or who is ineligible because of a denied waiver or a confirmed violation. Failure to ensure compliance could subject…

I obtained a position in the Main Residency Match®, but I just learned that I will not graduate in time to begin training on July 1. What should I do?

The Match Participation Agreement states that applicants must meet ACGME® and institutional requirements prior to the start of training in order to be eligible for their matched positions.  If you learn you are ineligible to honor your binding commitment, you must immediately submit to the NRMP a request for a waiver of your match commitment .  You also…

What happens if I obtain a position and decide not to accept it? Can my program release me from my obligation to attend?

The Match Participation Agreement states that a match between an applicant and a program creates a binding commitment to accept a position if a match results and to start training in good faith (i.e., with the intent to complete the program) on the date specified in the appointment contract. For the Main Residency Match®, the same…